Lottery Rules and Procedures

For the purposes of the following rules, the following terms are defined as follows:

• Manual Lottery refers the selection of applicant names by a random method such as the blind drawing of individual namesfrom a container in sequence until all names in the containerhave been exhausted.
• All Applicants (Students not already attending school) participate in lottery irrespective of preference status.
• The lottery will be open to all, will not rely on computers, and will be easily understood and followed by all observers.
• Only applications received prior to the end of the initial or "open" enrollment deadline, July 31st, are eligible to participate in the lottery.
• All applications received after the initial or "open" enrollment period will be added to the end of the waiting list.
• All Applicants offered a seat shall be required to affirmatively respond to an offer for acceptance within fifteen (15) days. Those not responding (excludes declines) will be placed on the waiting list with an application date equal to the date the initial offer expired.
• Only one (1) lottery shall be conducted by a school to include all grades in which the number of Applicants exceeds the number of expected seats available.
• ALL offers of registration shall be made in the order of the lottery results and established Waitlist. NO OFFER SHALL BE MADE TO A STUDENT NOT PROPERLY ENTITLED TO THE NEXT AVAILABLE SEAT.

• All preference categories shall be published prior to the conduct of the Lottery.
• All Applicants entitled to receive a placement preference shall be identified PRIOR to the Lottery.
• Preference status entitles an Applicant to be offered an available seat ahead of Applicants without a preference status.
• All Preferences shall be considered in the following hierarchy:
  
  • Applicant sibling of a currently attending student.
• The Lottery, if necessary, will be conducted on August 1st.

• The "Open" enrollment period must be published in advance of the lottery date regardless of the type of Lottery.

Public Lottery:

• Public event scheduled on August 1st of each year, if necessary.
• School administration selects all applications received during the initial or "open" enrollment period for participation in a public lottery.
• All applications are verified for preference prior to generating lottery labels. (e.g. All siblings are properly linked and verified, etc.) (See Rule 2 above)
• The schools administration selects the grade levels that will participate based on enrollment numbers. (Number of seats available). Those grades not requiring a lottery at the close of the initial enrollment period will have applicant's assigned random number. (See Rule above)
• Labels with all eligible students will be generated, sorted by grade, for all students participating in the manual lottery. Students drawn during the lottery will be displayed by drawing number and NOT by name unless specifically requested in writing by client.
• All labels are affixed to a 3x5" index card and put into a single container (irrespective of grade).
• School conducting a Manual lottery records the order in which student names are drawn. This can be accomplished by writing the selection number on the card as drawn. Drawing should be done by a neutral third party. (For ease of recording, once selected, cards may be sorted by grade level indicated on label)
• Once all numbers are recorded, the lottery will be processed to establish the admission order allowing for all appropriate preferences.
• Display of lottery results will be posted by student name.
• The school administration will generate offers of registration. (See Rule above regarding Offers not responded to within the designate time frame)
• Remaining students are assigned to the waitlist in the order of their lottery number.
• Applicants who applied after the close of the enrollment period will be placed on the waitlist in the order that their application was received (date & time)
• Letters will be sent to waitlisted students indicating their status.
• Students who decline admission will be marked and the seats that open will be made available to waitlisted students. On the waitlist, the appropriate number of students will be highlighted in the order in which an offer should be made. Siblings of students who are sent an offer will move up on their waitlist as appropriate.